Why? Configuration allows a Site Manager to specify which topics are available for editors and users to select and customize the text sent in emails.
- Log in to the website as a Site Manager.
- Open the Topic Group Editor for your Digest by doing one of two things:
- Visit the Digest Registration page and click the Settings button at the top of the view.
- Visit My Profile > Digest Manager and click the name of the Digest.
On the Topic Group Editor page, there are three areas to configure: Topics, Group Information, and the Email Template.
Managing Digest Topics
Topics are a hierarchical list of key words that will be relevant to your website's community.
- To add a new Topic, click the angled arrow icon on any existing Topic. A new topic will appear below it.
- To change a Topic, click the wrench icon on that Topic. The name will become editable. Make changes, then click the checkmark icon on the Topic. Click Save This Group in the left column to save changes.
- To delete a Topic, click the X icon on that Topic. You will be asked if you are sure you want to delete the Topic. Click OK. Then, click Save This Group to save the change.
- To sort the order or hierarchy of Topics, in the left column, click Sort Topics. You can now drag the Topics around to re-order them. The Digest supports one level of hierarchy, so you can drag topics slightly to the right to make them subordinate to the topic above. Once you do this, dragging the higher-level Topic will bring the subordinate topics along for the ride. When done, click Edit Topics in the left column to return to edit mode. Again, always click Save This Group in the left column to save changes.
Managing Group Information
The Group Information is shown on various interfaces when people interact with the Digest.
- The Group Name is used to title some interfaces and in emails sent by the Digest. When naming the group, consider that it may have the word Digest after it. So, for example, if you call the Digest "XYZ Township" or "Community Update", it may be shown as "XYZ Township Digest" or "Community Update Digest".
- The Intro Text is a message to end users when they choose Topics to subscribe to. You may want to tell them something about what they can expect by subscribing here. If you don't want this message to appear, just make it the word none.
- The Help Text is a message to content editors when they choose Topics for their content. You may want to tell them something about why they should select Topics here. If you don't want this message to appear, just make it the word none.
Managing the Email Template
The email template builds the email that subscribers receive daily or weekly when there is new content with the topics they have selected. So that you can personalize this email and make it current, each field has properties that can be replaced with current values when the email is sent. These properties are typed within square brackets, for example [Date] will be replaced with the date the email is sent out. Properties for each field are listed below the edit interface for that field.
- Email Title is the title of the email.
- Email Header is text that will appear before any content links for the day's Digest.
- Item Template presents each content item. There will be one or more of these in the Digest email, one after the other. Leave this field blank to use the default Item Template.
- Email Footer is text that will appear below the content links for the day's Digest.
Note: It is strongly recommended that you include contact information, such as name, address, phone number, and website address, for your organization in the email footer. Many spam filters look for this information and score an email better if information about the sending organization is present. That is, having this information will improve the likelihood of a Digest email arriving in the subscriber's inbox.
- Registration Page is the file name of the registration page users will visit to provide which topics they are interested in. This file name is required.